Careers

 

Available Positions:

• Accounting Clerk (Full Time or Flexible Schedule)
• Accounting Intern (Fall 2023)
• Business Administration Intern (Summer, Fall 2023)
• Community Impact Intern (Summer, Fall 2023)
• Marketing Intern (Summer, Fall 2023)

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JOB TITLE:  Accounting Clerk
REPORTS TO: President & CEO and Contract CFO

 

Imagine your work could positively impact the lives of tens of thousands of people every year. What if you were able to use your passion for finance and problem solving to help achieve of bold and ambitious community goals like moving people out of poverty, supporting families impacted by substance use disorder and giving kids a strong foundation for their future?

Heart of Maine United Way (HoMEUW) is seeking a mission driven individual with accounting experience to join our hardworking team in the role of Accounting Clerk. At HoMEUW our people are our biggest asset. We work together, as a team, and with our partners to achieve results. We are constantly collaborating and working together to raise more money, solve problems and improve our systems.

Operational Excellence is a strategic priority for HoMEUW and the Accounting Clerk is a pivotal member of the Operations Team who ensures the highest levels of efficiency and trust for our donors and community partners. The Accounting Clerk is critical to HoMEUW’s strong foundation of rigorous financial analysis and integrated technology platforms that enables HoMEUW to stay accountable, mitigate risk and build trust.

This position provides support for all aspects of organizational accounting including financial reports, records, and general ledgers; general accounting tasks, billing activities, accounts payable and accounts receivable. As well as supporting the Finance Committee, annual audit, tax filings and reporting requirements. This position also supports human resource activities including benefits enrollment/changes and payroll.

The successful candidate will embrace change, new technologies and automation whenever possible with an eye for system integrations. A focus on creativity, team work and problem-solving is expected to support the creation and implementation of plans to help the HoMEUW be successful in achieving its mission. A successful Accounting Clerk will demonstrate a strong team orientation and a commitment to integrity, efficiency, innovation and continuous improvement. An accounting degree and a minimum of two years experience as accounting support staff is required.

This is a full time, on site, position with consideration for reduced schedule (30+ hours) and/or alternative scheduling needs for the right candidate. View the complete job description here.  To apply send resume and cover letter to hr@homeunitedway.org.  Interviews will begin the week of 4/24/2023. Anticipated Salary range 42,000-45,000 for Full Time.

 

 

JOB TITLE:  Accounting Intern  
REPORTS TO: Accounting Clerk & Contract CFO
TIME FRAME: 10-20 hours per week. Schedule is flexible.

KEY RESPONSIBILITIES:  

• Accounts Payable bill posting. 
• Issuing checks, and/or assembling vendor bills to checks for signature. 
• Processing and importing batch AP vendor transactions (Designations/Allocations) into QuickBooks 
• Bank reconciliation or electronic bank feeds reconciliation. 
• Setup excel spreadsheets (as needed) and if the intern has exceptional excel skills refining some of our existing tools. 
• Filing and opening mail. 
• Posting adjusting journal entries. 
• Understanding the pledge process – Andar as an external subsidiary ledger and the relationship to Quick Books. 
• Work on special projects and assignments as needed. 
• Support planning and implementation of HoMEUW events as needed. 

BENEFITS: 

• Supervision and evaluation to support course credit as needed. 
• Broad based experience in a fast paced Health and Human Service organization. 
• Develop relationships and connections to benefit future employment. 
• Reference upon successful completion of service. 
• Mileage reimbursement available for work related travel. 
• A $500 stipend may be awarded at the end of each semester of the internship for outstanding work.

SPECIFIC SKILLS: The successful candidate will be proficient with Quick Books as well as Microsoft Office. Candidate must have a strong oral and written communication skills and excellent attention to detail. Be positive, friendly, self-motivated, and have an ability to work successfully in a team environment. 

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JOB TITLE:  Business Administration Intern 

REPORTS TO: Director IT & Operations 

GENERAL SUMMARY:   The Business Administration Intern supports general office functions and will provide administrative and office support for a team of 10 staff.  This individual will present a professional and positive first impression of Heart of Maine United Way to those calling or visiting our offices.  Responsibilities include administrative tasks and/or special projects, to include outreach, that support all of HoMEUW’s functions, our various programs, executive staff, and department managers.   

TIME FRAME: 10-20 hours per week. Preferred afternoons, but flexible.  

ESSENTIAL JOB FUNCTIONS: 

• Provide lead and/or back up receptionist support to include greeting visitors in person or by telephone and to connect those with the appropriate staff person or services that will best serve their needs in a friendly, professional manner.  
• Provide office support functions including scanning, filing, copying, data entry, and office equipment maintenance.  
• Assisting in executing mailings, to include review of lists for duplicates, mail merging, printing, and preparing for mailing.  
• Assisting Resource Development with data entry related to pledge packet processing and creating or updating accounts while maintaining strict standards for donor data integrity.  
• Provide support for Resource Development efforts; prospect research, event coordination, etc.  
• Assisting Community Impact with the VolunteerME online platform and volunteerism efforts, food and supply drives, and other projects as assigned.  
• Maintaining HoMEUW’s web calendar of events and support Marketing in social media.  
• Supporting general office needs such as organization and monitoring of office supplies, light cleaning duty as needed. 

SKILLS/EXPERIENCE/TRAINING REQUIRED 

• Knowledge of Microsoft Office Suite (Word/Excel/Outlook) 
• Proper telephone etiquette 
• Excellent written and verbal communication skills  
• Detail oriented  
• Strong organizational skills  
• Independent problem solving skills 
• Internet and research skills 
• Positive, friendly attitude  
• Comfort and/or willingness to familiarize oneself with office equipment such as copiers, postage meters, and a complex phone system 

BENEFITS:

• Supervision and evaluation to support course credit as needed.
• Broad based experience in a fast paced Health and Human Service organization.
• Develop relationships and connections to benefit future employment.
• Reference upon successful completion of service.
• Mileage reimbursement available for work related travel.
• $500 stipend will be awarded at the end of each semester for outstanding work.

 

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JOB TITLE: Community Impact Intern

REPORTS TO: Community Engagement Manager 

GENERAL SUMMARY: Responsible for researching, developing executing and supporting activities associated with Community Impact projects and initiatives.  This intern will work part time in the HoMEUW Office (700 Main St, Suite 1, Bangor)

TIME FRAME: 10 to 20 hours per week. The schedule is flexible.

ESSENTIAL JOB FUNCTIONS 

• Researching best practices for existing and potential Community Impact projects and/or initiatives. 
• Support HoMEUW outcome measurement for initiatives and collaborations; including research and data collection. 

• Support Food Security efforts, including but not limited to Pantry Project, NALC Food Drive, Hancock County Food Drive etc. 
• Support volunteer center efforts through maintaining volunteermaine.org website.  This includes but is not limited to growth of the database through outreach to nonprofits and community organizations. 
• Assisting with management of volunteer inquiries, group volunteer projects and volunteerism events. 
• Support Community Needs Assessment efforts through organizing research, supporting outreach efforts, data collection and management. 
• Work on special projects and assignments as needed. 

• Support planning and implementation of HoMEUW events as needed. 

 SKILLS/EXPERIENCE/TRAINING REQUIRED 

• Student pursuing an associates, bachelors, or advanced degree, in the field of social work, health and human services, non-profit administration, business or other relevant fields.  
• Strong communication (verbal and written) and interpersonal skills. 

• Practical understanding of research and statistics and the ability to articulate results. 
• Ability to analyze problems, develop and implement creative solutions. 
• Intermediate to Advanced abilities with technology and computer usage. 
• Ability to plan and manage multiple tasks. 
• Reliable, ability to work independently while engaging as a member of a team, and a positive attitude. 

BENEFITS:

• Supervision and evaluation to support course credit as needed.
• Broad based experience in a fast paced Health and Human Service organization.
• Develop relationships and connections to benefit future employment.
• Reference upon successful completion of service.
• Mileage reimbursement available for work related travel.
• $500 stipend will be awarded at the end of each semester for outstanding work.

 

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JOB TITLE: Marketing Intern

REPORTS TO: Chief Development Officer

GENERAL SUMMARY: The position of the Marketing Intern is to provide support to Heart of Maine United Way’s Resource Development & Communications department. This intern will work part time in the HoMEUW Office (700 Main St, Suite 1, Bangor)

TIME FRAME: 10 to 20 hours per week. The schedule is flexible.

ESSENTIAL JOB FUNCTIONS 

• Update and create collateral materials including posters, flyers, ads, rack cards, etc. Adhering to United Way’s brand guidelines. Work with all departments on specific needs.
• Maintain and update social media platforms including Facebook, Twitter and Instagram. Working with the Chief Development Officer to create a weekly list of updates and tweets. Monitor best times to post and respond as needed to requests.
• Maintain and update website and assist in an upcoming relaunch.
• Assist in creation of e-newsletters
• Work on special projects and assignments as needed.
• Support planning and implementation of HoMEUW events as needed.

 SKILLS/EXPERIENCE/TRAINING REQUIRED 

The successful candidate will be proficient with Adobe Indesign, Illlustrator and Photoshop as well as Microsoft Office. Candidate must have a strong oral and written communication skills. Be energetic and self motivated, outgoing and have an ability to work successfully in a team environment.

BENEFITS:

• Supervision and evaluation to support course credit as needed.
• Broad based experience in a fast paced Health and Human Service organization.
• Develop relationships and connections to benefit future employment.
• Reference upon successful completion of service.
• Mileage reimbursement available for work related travel.
• $500 stipend will be awarded at the end of each semester for outstanding work.

 

TO APPLY FOR ANY OF OUR OPEN POSITIONS PLEASE EMAIL YOUR RESUME AND A COVER LETTER TO HR@HOMEUNITEDWAY.ORG and specify which position you’re applying for in the subject line.

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About our Team

At Heart of Maine United Way (HoMEUW) we imagine a community where no one struggles to meet their basic needs.  Where ALL people are fed, housed and stable. Everyone is safe.  Treatment and recovery is accessible to all; without stigma.  All parents/caregivers can enroll their children in high quality care settings.  Our youth are engaged and resilient.  Most importantly we are leading the charge toward this vision TOGETHER, as a community.   Are you in?

Our staff team is “all in” to further Heart of Maine United Way’s mission and increase our investment in activities that support the three Opportunity 2028 Bold Goals, a ten-year community change initiative set by the community and led by Heart of Maine United Way:

1. Meet basic needs and promote self-sufficiency for all
2. Prevent, treat, and support recovery from Substance Use Disorder
3. Ensure all children have quality early learning experiences

To support the great work of our employees, we offer a competitive salary and a robust benefits package including health and dental insurance, a 403 (b) plan, life insurance, vacation and holiday pay, and paid sick time off.

Additionally, Heart of Maine United Way offers:

• A true team atmosphere full of hard workers that know how to have fun
• A culture of continuous improvement, innovation and creativity
• Regular opportunities for professional development
• Wellness benefit
• Personal and floating holidays
• Paid time to volunteer
• A great team of top-notch professionals that share your passion for strengthening our community

Diversity and inclusion are vital to achieving our mission, living our values and advancing the common good. We seek to promote these core values as an employer and in the communities in which we work. HoMEUW fosters and promotes an inclusive environment that leverages the unique contributes of diverse individuals and organizations in all aspects of our work. We are dedicated to building a diverse staff with expertise and interest in serving our communities, and encourage persons of all types of diversity to apply.

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